Perry Township Historical Societyperryhistory-aoh.com

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MEETING MINUTES


March 16, 2008

MEETING STARTED ---3:05PM

ATTENDANCE TAKEN THRU SIGN-IN SHEET

PLEDGE OF ALLIEGANCE

READ PREVIOUS MINUTES---MINUTES APPROVED TONY, 2ND BY SUE COX, ALL MEMBERS AGREED


FINANCIAL:

TOM SAID AROUND 2170.13 IN ACCOUNT BEFORE WE WRITE OUT ANY CHECKS THIS MONTH. THRU FEBRUARY 1990 IN. IT TOM WILL PASS OUT FINANCIAL STATEMENTS. TONY MOVED TO ACCEPT TREASURERS REPORT, 2ND BY BRYON. AGREED BY ALL


REPORT OF OFFICERS:

TONY PASSED AROUND SOME EXAMPLES OF CERTIFICATES AND SOME PICS.

TONY TALKED TO NORM CAPPS ABOUT ANTIQUE TRACTORS IN OUR PARADE. TONY WILL GET BACK WITH NORM. HE ALSO TALKED TO SOME PEOPLE ABOUT ANTIQUE MOTORCYCLES IN PARADE AND THEY WILL GET BACK WITH US. HE ALSO LEFT A MESSAGE FOR ROB ABOUT MOTORCYLCE CLUB AND HE IS WAITING FOR A RESPONSE.

KEVIN GOT WITH THE LAWYER. HE WROTE A REAL ESTATE AGREEMENT FOR US AND MOTORCYCLE CLUB. DEAN WILL NOT BE BACK IN TOWN UNTIL LAST PART OF MARCH OR EARLY APRIL. AFTER THEY AGREE WE WILL GET IT LEGALLY CHANGED INTO OUR NAMES. DEAN THINKS WE SHOULD NOT HAVE ANY PROBLEM WITH HAVING FOUNDERS DAY AT THE CLUB.

WE WILL HAVE TO PAY TAXES AND INSURANCE ON BLDG ONCE WE GET IT IN OUR NAME.

KEVIN LOOKED AT LIST OF REGISTER VOTERS AND THE LIST WAS ONLY FOR PRECINCT E. WE SHOULD TRY TO GET THE REST OF THE PRECINCTS. THERE IS ABOUT 3 OTHERS IN THE TOWNSHIP.

NO ONE HAS TALKED TO THE BAND YET.



NEW BUSINESS.

FOUNDERS DAY CELEBRATION.

BRIAN BROWN NEVER GOT BACK WITH US ABOUT CHICKEN. IF WE COOK OUR OWN CHICKENS KEVIN PASSED OUT PAPERS WITH EXAMPLE PRICES FOR US TO DO DINNERS OURSELVES.

WE WOULD LIKE TO BUY SIDES TO GO INTO DINNERS. MOTION TO ACCEPT US TO DO OUR OWN DINNERS BY TONY, 2ND BY TOM, AGREED BY ALL

WE NEED TO DECIDE ON MENU FOR CHICKEN DINNERS, MOTION TO ACCEPT EXAMPLE #1 ON PAPER MOTION BY TONY, 2ND BY BRYON, AGREED BY ALL. PRICE TO SELL DINNER FOR ½ CHICKEN 5.00, ¼ CHICKEN 4.00. MOTION TONY, 2ND BY MICHELLE, AGREED BY ALL. SHOULD WE INCLUDE A DRINK? WE CAN HAVE A STATION FOR DRINKS AND KEEP IT SEPARATE.

WE NEED TO PLAN AHEAD TO DECIDE WHO IS GOING TO DO FOOD, MAKEUP TRAYS, DRINKS, MELINDA OFFERED TO DO DRINKS FOR THE DAY. ALBERT WILL HELP WHERE HE IS NEEDED.

WHERE ARE WE GOING TO PURCHASE CHICKEN FROM? WE WILL CHECK PRICES WITH ERBS.

WE NEED TO HAVE TICKETS TO SELL RIGHT AWAY. WE ARE GOING TO SELL HOT DOGS ALSO.

TOM HAS A THING SET UP FOR TICKETS TO PRINT OUT AND HAVE THEM NUMBERED, TOM WILL PRINT THEM OUT RIGHT AWAY SO WE CAN START SELLING. RED TICKETS SMALL MEAL, WHITE TICKETS WILL BE LARGE MEAL. TOM WILL PRINT 300 TICKETS TO START—50 SMALL MEAL TICKETS, 150 LARGE MEAL TICKETS MOTION TONY, 2ND SUE, AGREED BY ALL

WHAT ELSE ARE WE GOING TO SELL THAT DAY? POP, WATER, HOT DOGS 1.00, NACHOS & CHEESE—1.50. TOM WILL PUT A KIT PUT TOGETHER WITH PRICES. SEE IF WE CAN GET DONATIONS FOR BAKED GOODS 1.50 PIE, COOKIES, CUPCAKES, MAYBE .50 CHIPS, .50

LAST DAY TO BUY PRE SELL TICKETS WILL BE ONE WEEK BEFORE. APRIL 26TH.

MINIMUM NUMBER OF PEOPLE WE WILL NEED TO RUN THIS PROJECT WILL BE AROUND 20 PEOPLE.

FIND OUT HOW MUCH PERMIT IS TO SELL TIP BOOKS

WE NEED TO GET SOME SIZES FOR TENTS. WE NEED TO GO TO MOTORCYCLE CLUB TO WALK OUT WHERE WE ARE GOING TO PUT THINGS.

WE NEED TO GET PORTA POTTY’S FOR THE EVENT.

ARE WE GOING TO HAVE POPCORN? WE NEED TO GET POPCORN POPPERS WE CAN MAKE A LOT OF MONEY OFF OF POPCORN.

WE NEED TO DECIDE ABOUT PARADE. DO WE WANT TO START AT SCHOOL DO WE WANT TO START AT WBC BLDG . SHOULD WE EVEN HAVE A PARADE. TONY HAD LOTS OF PEOPLE ASKING ABOUT US HAVING A PARADE. WE SHOULD HAVE A KICK OFF OF SOME KIND FOR THE DAY.

TABLE MOTION FOR PARADE UNTIL NEXT MEETING. MOTIONED BY TONY , 2ND BY BRYON, AGREED BY ALL.

WE COULD HAVE BAND JUST PLAY TO KICK OFF DAY INSTEAD OF PARADE. WE COULD HAVE A RIBBON CUTTING CEREMONY. SET OFF BALLOONS.

WE NEED TO TAKE CARE OF BUTTONS AND T SHIRTS. –SELL TSHIRTS FOR $8.00 MOTION BY MELINDA, 2ND BY TONY, -- NOT AGREED BY ALL

BRYON MOTIONED 10 PER SHIRT FOR THIS BATCH, WE WILL LOOK AT IT AFTER THIS BATCH. 2ND BY SUE, AGREED BY ALL. COLORED SHIRTS $15 PER SHIRT.

BUTTONS TABLED UNTIL NEXT MEETING.

NEXT MEETING WILL BE MARCH 30.

MOTION TO ADJOURN BRYON,2ND BY MELINDA, AGREED BY ALL

MEETING ADJOURNED 4:32


APRIL 12, 2008, A MOTION BY TONY HAYES WAS MADE TO PURCHASE EQUIPMENT AND NECESSARY PARTS TO FIX THE WATER TO THE MUSEUM. MOTION WAS 2ND BY BRYON AND AGREED BY ALL MEMBERS PRESENT AT THE MUSEUM FOR CLEANING. A TOTAL OF 6 MEMBERS PRESENT.